New Mexico NMS2S Outbound Invoicing, Shipping, and Wholesale Guide

This guide will be updated as we work with operators to fine-tune processes.

What each system is for

NMS2S records the manifest. It has no concept of an order, a customer, a price, a payment, or terms — a manifest is a compliance document, not a commercial one.

The commercial side of a wholesale sale lives entirely in Flourish:

• Order entry. Orders arrive through the Flourish interface, spreadsheet import, API, the AI MCP server, or a connected marketplace.
• Invoicing and accounting. Invoices sync to QuickBooks, so item naming must align between the two systems.
• Terms and AR. What was agreed, what was paid, and what is outstanding.

This matters more than usual in New Mexico right now, because NMS2S does not allow a shipper to void a manifest. Orders effectively become final when the transfer is submitted, so the commercial record needs to be settled before the compliance record is created, not after.

Invoicing and Order Creation

Continue to create orders in Flourish using the user interface, spreadsheet import, API, AI MCP server, or 3rd party e-commerce partners such as Apex or Leafink.

Order Allocation and Fulfillment

Best practices:

• Ensure the inventory has a Lot Number populated and set to inherit during splits. The COA will remain tied to the "child" package inventory.
• Place the NMS2S UUID in the Ref 1 field within Flourish during order allocation if splitting a tag onto an order

Shipping Orders

NMS2S does not allow the shipper to void a manifest once it is created. The receiver must accept, partially accept, or reject the manifest. Therefore, it is critical to submit a transfer in the final state and double-check the recipient information.

Set expectations with customers on order changes

Because a submitted manifest cannot be pulled back, last-minute order changes are far more costly than they were under BioTrack. Two things worth putting in front of customers early:

• Orders are final once the manifest is submitted. Confirm quantities and the receiving license before you create the transfer, not after.
• Confirm processing intent at order time. Flower destined for deli-style sale must be manifested as Deli Style Cannabis. If the customer has not told you what they intend to do with it, you cannot pick the right product type.

Taking payment or logging it against the order in Flourish before the transfer goes out is the cleanest way to avoid a manifest you cannot undo for an order that is no longer good.

Sublotting and item naming

NMS2S allows free-text editing of the item name, and there is no proper conversion action. You sublot off the parent lot and then rename the sublot.

Rename the sublot to match your Flourish item name. The two records should read the same so the invoice syncs cleanly into QuickBooks, and so the customer receives a product name they recognize rather than a generic state category.