Florida BioTrack Harvesting

Updated by Admin CG

This document is specific to the Florida BioTrack STS Integration for Flourish Software

This guide provides instructions on how to harvest within Flourish's Cultivation Module aligned with the Florida BioTrack system.

Configuration Settings

Be sure to have these settings configured for the cultivation facility in Settings > Configuration. BioTrack accepts three "buckets" of weight:

  • Flower
  • Other Material (Trim)
  • Waste.

Harvest

The editable reference column is optional.

Processing

The editable reference column is optional.

If you have plants scheduled for destruction in a group to Harvest, Split the plants into a new group prior to creating the harvest.

Creating a Harvest

  1. Navigate to the Group within the Cultivation Module and use the "Harvest group" menu action to start this process. The "Create harvest" menu option is also available.
  2. Fill in the "Create Harvest" screen as appropriate
    1. Designate the Area that the plants will harvest into
    2. Confirm the Group that is being harvested
    3. Provide a Harvest Name. Flourish also supports harvesting into an existing harvest to combine groups.
    4. Choose the date/time for the harvest.
  3. View the Harvest in the "Harvest" Screen.
  4. Click the "Schedule Harvest" button to schedule the harvest with the state system. If the harvest is successful, the sync status will change from "Not Yet Synced" to "Synced."
  5. If you need to move the harvest back to Flowering, click "Un-schedule Harvest" to enable that action

Undo a Harvest

You can undo a harvest only if it is “Un-Scheduled”.
  1. Use the "Move back to Flowering stage" menu option to move the plants back and correct a mistake.
  2. Acknowledge that this removes the harvest record and any wet weight logged.
    Please save this information offline if needed.
  3. View the group in Flowering.

Submitting Wet Weights

  1. Navigate to the harvest.
  2. Open the harvest log by clicking "Edit Harvest Wet Weight."
    Enter Wet Weights
  3. Input the totals for the Strain:
    1. Wet Flower Weight.
    2. Wet Trim Weight. This will go directly into inventory as "Other Material"
    3. Wet Waste Weight. This will go directly into inventory as "Waste"
  4. Click "Sync Harvest"
  5. This will push the weights to BioTrack.
  1. Anything in the "Trim" amount goes directly into Inventory as a package of "[Strain Name] - Other Material."
  2. Waste goes directly into Flourish's Waste Log in Inventory. Navigate there to schedule destruction.
  3. Select the waste package ID and use the Action to schedule destruction.
  4. Choose "Waste" and enter a note
  5. Mark this waste as destroyed after the 72-hour waiting period.

Harvesting Wet Biomass into Inventory

[Coming soon -- Fresh Frozen/Flash Frozen/Harvest Wet]

Logging Dry Weights and Curing into Inventory

After logging Wet Weights and letting the plants dry, BioTrack requires submitting the total dry weight(s) and then using the "Cure" function to bring this into inventory.

  1. Move the Harvest to "Processing" in Flourish
  2. Click "View Harvest Dry Weight" to log the dry weight(s) against the plants in this Harvest.
  3. Log the total weights for this harvest for each strain
    1. Dry Flower wight.
    2. Dry Trim Weight ("Other Material" in BioTrack terms).
    3. Total remaining harvest waste.
  4. Click "Cure" to finalize the weights. Confirm this action using the pop-up.
  5. The weights are now finalized. This can be modified if the packages created haven't been manipulated.
  6. View the totals in Inventory
    1. View the Flower and Trim ("Other Material") in the Harvest Packages grid
    2. View the Waste in the Waste Log. Use the Destruction Workflow to schedule and destroy the waste.
  7. Next, change the item name or create a "Lot Product" to make the inventory available for the next steps of manufacturing or flower processing.

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