Performing Pay Ins and Pay Outs

Updated 2 months ago by Ariana Hanshaw

You can move money between Tills and Sub-Vaults easily using pay-ins and pay-outs. When you create a pay-in or pay-out, you will always need to select the Till or Sub-Vault from which the cash is coming from and a cash management reason. This makes it easy to audit cash movement throughout your retail facilities.

Prerequisites

Make sure that your user role has the Pay In and Pay Out permissions enabled.

You can find this in Settings > User Roles > Retail > Tills > Perform pay in and Perform pay out.

Cash Management Reasons

If you're performing pay-ins or pay-outs, you'll need to set up cash management reasons under Settings > Retail > Retail Reasons > Cash Management. You can check out our article on how to create a cash management reason here.

Vaults

You can move cash into or out of a Sub-Vault or Till from your Vault's card.

If you want to move cash to a transfer, you must perform a pay-out from a Vault. If your transfer returns money to you for any reason, you must perform a pay-in to the Vault from your transfer.

Pay-In

If you want to add cash to a Sub-Vault from another Sub-Vault or Till, follow the steps below.

  1. In Flourish, navigate to Retail > Tills > Manage Tills.
  2. Locate the Vault that your Sub-Vault belongs to, then click Add Pay-In.
  1. Enter the amount of cash that you want to move in the Cash Amount field.
  2. In the From dropdown, select the Sub-Vault, Till, or transfer you're moving cash out of.
  3. In the To dropdown, select the Sub-Vault you're moving cash into.
The Vault that your Sub-Vault belongs to will appear in parentheses next to the Sub-Vault's name in the To and From dropdown.
  1. Select the cash management reason from the Reason dropdown.
  2. Enter any notes about the pay-in in the Notes field.
  3. Select your receipt printer, then click the Add Pay-In button.

Pay-Out

If you want to move cash out of a Sub-Vault into another Sub-Vault or Till, check out these steps.

  1. In Flourish, navigate to Retail > Tills > Manage Tills.
  2. Locate the Vault that your Sub-Vault belongs to, then click Add Pay-Out.
  3. Enter the amount of cash that you want to move in the Cash Amount field.
  4. In the From dropdown, select the Sub-Vault you're moving cash out of.
  5. In the To dropdown, select the Sub-Vault, Till, or transfer you're moving cash into.
The Vault that your Sub-Vault belongs to will appear in parentheses next to the Sub-Vault's name in the To and From dropdown.
  1. Select the cash management reason from the Reason dropdown.
  2. Enter any notes about the pay-out in the Notes field.
  3. Select your receipt printer, then click the Add Pay-Out button.

Pay-Out to a Transfer

If you want to move money from a Sub-Vault to a cash transport service or deposit it elsewhere, you can perform a pay-out from a Sub-Vault to a transfer.

The steps are identical to performing a pay-out from a Sub-Vault, but you'll need to make sure to select a transfer in the To dropdown.

Pay-In from a Transfer

If your cash transport service or bank returns money to you for any reason, you can add it back to your Sub-Vault by performing a pay-in.

The steps are identical to performing a pay-in to a Sub-Vault, but you'll need to make sure to select a transfer in the From dropdown.

Managing Sub-Vaults

When you want to move cash between two Sub-Vaults that belong to the same Vault, you can use the Manage Sub-Vaults feature from the Vault card.

  1. In Flourish, navigate to Retail > Tills > Manage Tills.
  2. Locate the Vault that your Sub-Vault belongs to, then click Manage Sub-Vaults.
At the top of the Manage Sub-Vaults modal, Flourish displays the amount of cash you have in each Sub-Vault. The total amount of cash in your Sub-Vaults is the Total Cash in Vault.
  1. Enter the amount of cash that you want to move in the Cash Amount field.
  2. In the From dropdown, select the Sub-Vault you're moving cash out of.
  3. In the To dropdown, select the Sub-Vault you're moving cash into.
  4. Select the cash management reason from the Reason dropdown.
  5. Enter any notes about the cash movement in the Notes field.
  6. Select your receipt printer, then click the Submit button.

Tills

You can add cash to a Till from a Sub-Vault, or to a Sub-Vault from a Till. You can do all of this from the till card.

Pay-In

  1. In Flourish, navigate to Retail > Tills > Manage Tills.
  2. Locate your Till, then click Add Pay-In.
You must open your Till before you can perform a pay-in to the till.
  1. Enter the amount of cash that you're moving into the Till in the Cash Amount field.
  2. In the From dropdown, select the Sub-Vault you're moving cash out of.
  3. Select the cash management reason from the Reason dropdown.
  4. Enter any notes about the pay-in in the Notes field.
  5. Select your receipt printer, then click the Add Pay-In button.

Pay-Out

  1. In Flourish, navigate to Retail > Tills > Manage Tills.
  2. Locate your Till, then click Add Pay-Out.
  3. Enter the amount of cash you're moving out of the Till in the Cash Amount field.
  4. In the To dropdown, select the Sub-Vault you're moving cash into.
  5. Select the cash management reason from the Reason dropdown.
  6. Enter any notes about the pay-out in the Notes field.
  7. Select your receipt printer, then click the Add Pay-Out button.

Transfers

When you perform a pay-out to a transfer, you are removing the cash from your facility. You can think about this as handing your deposit to a cash pickup service.

The steps are identical to performing a pay-out from a Sub-Vault, but you'll need to make sure to select a transfer in the To dropdown.

You can also receive money from transfers. If you've over-deposited and cash is being returned to you, you can perform a pay-in from a transfer to a Sub-Vault.


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