Skip to main content

Florida BioTrack Lab Samples and COA Management

Florida BioTrack Lab Samples and COA Management. This includes shipping samples to a lab, R&D samples, and syncing lab results from BioTrack.

Admin CG
Updated by Admin CG
This document is specific to the Florida BioTrack STS Integration for Flourish Software

Lab testing is a critical workflow for cannabis operators. BioTrack requires users to associate a lab sample with the lab that will test the sample. A user then manifests this lab result to the laboratory for testing. The lab submits the test results to the BioTrack API. Flourish syncs the results back into Flourish. Users will still need to upload the actual PDF of the COA.

BioTrack does not handle associating a lab result from a "parent" to a "child" package for an item until the results are synced back to Flourish. It is very important to take the sample and wait for the results to come back into Flourish from the "parent" barcode before splitting off "child" inventory.
BioTrack only allows one active final sample per "parent" barcode. BioTrack allows 2 additional samples when re-testing a failed result. Designate a sample as an "R&D sample" if it isn't going to be used as final result.
Once a lab result is attached in BioTrack, you cannot remove it or add another one to the package. You have to create a new package from the source.

Steps to Take a Lab Sample

  1. First create an order
    1. Designate the Lab for the order
    2. Select the items to sample
  2. Click the allocation icon to choose the package to sample
  3. Click the green + icon to create the lab sample
  4. Choose the appropriate source package ID to pull the sample from
    1. Choose QA Sample for a FINAL TEST and R&D Sample for research purposes
  5. This will split the quantity off of the source package onto a new barcode
  6. Manifest the order to the lab for testing
When shipping to a testing lab, you must click the car icon and set it to "Arrived"; otherwise, the lab cannot accept the sample.

R&D Lab Samples

If the sample is for R&D, we will take the same steps as above but select R&D Sample. R&D test results do not sync back from the State System. Manually upload these results into Flourish if desired.

Retesting a Failed Product

BioTrack only allows one "final test" sample at a given time.

If a Lab Result comes back as FAILED, BioTrack allows taking up to two additional samples. Go through the normal workflow to do this.

Syncing a Lab Result from BioTrack

Lab results will automatically sync back into Flourish when the Testing Lab submits this information. Pull these results in at any time, once available, by clicking the "Sync from BioTrack" button.

Undo Lab Sample Creation

There are a few options to "undo" creating a lab sample:

  • Remove the order line, which will de-allocate the sample and return the lab sample package quantity to the original package.
  • Cancel an order, which will de-allocate all packages and return each lab sample package quantity to the original package.
  • Find the lab sample package in All Packages and click "Undo Package" to remove from the order line and return the quantity to the original package.

How did we do?

Florida BioTrack Facility Areas Creation

Florida BioTrack Manufacturing

Contact