Florida BioTrack Propagation

Updated by Admin CG

This document is specific to the Florida BioTrack STS Integration for Flourish Software

In a non-BioTrack environment, Flourish manages plant groups and immature plants in the "Cloning" tab within the Cultivation Module. However, BioTrack tracks all immature plants (clones, seeds, and tissue culture material) as inventory within Flourish's Inventory module and assigned to a package ID.

When appropriate, plants are individually tagged and planted into the Cultivation module as veg, flowering, or mother plants. Cultivation management is covered in this help document.

Cultivation Inventory

BioTrack provides these Cultivation categories to manage this inventory. Items need to map accordingly.

Clone

Immature plants that aren't individually tagged. When we plant from a Clone item, we will decrease the quantity from the package's on-hand quantity.

Plant Tissue

Tissue culture material. You can make an unlimited number of plants from a "Plant Tissue" package.

Seed

Seeds in inventory. When we plant from a seed item, we will decrease the quantity from the package's on-hand quantity.

View this inventory in the Inventory "All Packages" grid.

Use pre-set filters to quickly navigate to this inventory. Use Lot Number or a package reference field to organize the inventory and indicate where it came from and/or where it is designated.

Available actions include:

  • Sublot/Split to take a certain quantity into a new package ID
  • Change item to change the item name on the package.
  • Adjust to change the quantity of the package
  • Destroy to mark the package for destruction and take it through the destruction workflow.
  • Create plants to plant the inventory into the Cultivation module

Create Clone Room(s) and Storage Areas

Use the Area Type "Inventory" to create these rooms in Settings under Facility Areas.

Create Clones, Plant Tissue, or Seeds

Follow these steps to take create this inventory from plants within Flourish's cultivation module:

  1. Navigate to the group or plant to take the cutting or harvest seeds from
  2. Use the "Package from plants" menu action to start this process
  3. Fill in the Package from Plant screen as requires
    1. BioTrack requires a Plant ID to record which plant the cuttings, plant tissue, or seeds came from
    2. Select the appropriate item name
    3. Generally the "Number of Packages" is 1 unless there is a need to create multiple.
    4. Input the plants per package to represent the number of clones, plant tissue material, or seeds
  4. Click "Review & Confirm" and then "Create New Package"
    1. Choose the created date/time
    2. Tip: Use Lot Number or the Ref Fields to drive business processes
    3. Choose where the inventory will be located
  5. Mange this in inventory as needed

Create Plants

Follow these steps to take the inventory and turn it into a tagged plant within Flourish's cultivation module

  1. Select the package an use the "Create Plants" menu action
  2. Fill in the scree that pops up to create plants
    1. Change the "Total Plants" if you don't intend to use the entire package quantity.
    2. Select a different strain if the plant will be designated as a different strain in cultivation
    3. Input a group name or select an existing group
    4. Choose the area if creating a new group
    5. Select the appropriate create date/time
  3. Click "Proceed" to complete the planting. Flourish directs you to the Group screen.

Create Plants from an Active Plant

Use the "Clone from plant" menu action in the Mother phase or on a plant marked as a "mother" to directly create plant IDs from an existing plant. NOTE: Typically operators will create immature plants in inventory and then plant them as individual plants.

  1. Navigate to a Mother group or a Mother Plant to find the "Clone from plant" menu action
  2. Fill out the screen as needed
    1. Select a Plant ID as an origin
    2. Choose an existing group or create a new group
    3. Select where the plants will be created
    4. Enter the total Plant IDs to generate
    5. Confirm the create date/time
  3. See a success message and the new plants created

Undo Create Plant

To undo the plant creation, navigate to the plant and click on the green checkmark Sync Status icon. Click "Undo Plant Creation" to remove the plant and restore it to the package it came from.

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