Florida BioTrack Cultivation Management

Manage all plants within Flourish's Cultivation Module.

• Refer to the Florida BioTrack Propagation help document for instruction on how to create clones, plant tissue, and seeds as well as how to plant plants.
• Refer to the Florida BioTrack Harvesting help document for instructions on how to harvest plants and manage the drying and curing process.

Plant Barcodes and Syncing

The BioTrack STS system generates plant barcodes. When a user creates the plants, Flourish sends the relevant information to BioTrack. BioTrack returns the barcodes as the Plant IDs.

Print Plant Tags using the print icon within the Group screen

Use the eye icon to quickly view all plants. This navigates to the "Plants In..." screen and filters it by the group name.

See the "Sync Status" in the Plants screen (available in Vegetation, Mother, and Flower). The green checkmark indicates that the plant record is "in sync" with the state traceability system.

Group Summary Screen Counts

• Total Scheduled for Destruction alongside your other plant counts.
• Active plants clarified: Active = all plants not marked “Dead” or “Scheduled for Destruction.”
• Survival rate accuracy: Plants scheduled for Destruction are treated the same as Dead for survival rate—i.e., they’re not counted as “survived.”

Plants Screen

Data

This screen is available in Vegetation, Mother, and Flowering phases. Here are some tips on how to best use it.

This screen includes the Origin data for the plants to make it easier to locate the Origin of the plants by using, for example:

• Origin Plant ID
• Origin Group
• Origin Package ID
• Origin Lot Number

  

  Actions
• Use Ctrl/Command + click to select multiple rows or to deselect selected row.
• Use Shift + click to select a sequence or rows.
• Hover the selected count to see details.

• Use % for wildcard search, e.g. ak%47 to search by a pattern. The search works by Plant ID, Group Name, Strain, and Area.

• Use the Action menu to print or re-print plant tags as needed.

Plant Phases

Flourish groups plants into three phases within the cultivation module. BioTrack considers immature plants (clones) as inventory, and they are tagged with a package tag and managed within the inventory module.

• Vegetation Phase.
• Mother Plants.
• Flowering Phase.

Plant Movement

Use the "Move Group" or "Move Plant" functions to move plants between Vegetation, Mother, and Flower. BioTrack doesn't restrict plant movement. Flourish expects all plants to be in a "Group," so the application will prompt to "Split Group" if moving individual plants in the application.

Package from Plant

Use the "Package from Plant" menu option to take clones, plant tissue, and seeds into inventory. More details are in the Florida BioTrack Propagation help document.

Clone from Plant

Use the "Clone from plant" menu option within a Mother group or Mother plant (or any plant marked as a "mother") to create Plant IDs directly from a plant in Cultivation. More details are in the Florida BioTrack Propagation help document.

Undo Plant Creation

This feature allows you to "undo" the creation and restore the quantity back into the inventory package that it came from.

1. Select a recently created plant in Veg/Mom/Flower
2. Click the sync icon (green checkmark)
3. Click "Undo Plant Creation"
4. Confirm and observe the original package is incremented up and the plant is removed from the Grow module

Package Plant(s) into Inventory

This feature allows you to select one or more plants and move them into Inventory. The supported item must be in the "Mature Plant" category.

1. Select a plant from Veg/Mom/Flower
2. Select Action / Convert to Inventory

   

3. On the "Convert to Inventory" screen, select:
   1. Item
   2. Item Strain

      

4. Click Review and Confirm
5. On the "Confirm new package" screen
   1. Select Created Date/Time
   2. Type in the details
6. Click Create New Package
7. Observe the plant's barcode is now a package ID in the All Packages screen
8. The status of the plant is now "Packaged".

   

Change Strain

Use the "Change Strain" feature within the Group or the Plant screen to change the strain for a plant in cultivation.

Select the new strain. This is useful for changing all plants of a strain within a group to a new strain.

The action exists on the Plant screen as well.

This is useful for changing only a select number of plants to a new strain.

Record Waste

Use the "Record Waste" menu option to document plant waste from a group in Cultivation. This will create a waste Package ID in Inventory.

1. Use the menu action within the phase, group or plant screen
   1. Use "Record Waste" from the Vegetation or Flowering tab to record against a room

      

   2. Use "Record Waste" from the group or plant screen to record against a group

      

2. Fill in the relevant details
   1. Area to record against
   2. Group within the areas, if needed
   3. The weight of the waste package to make.
   4. A comment is useful.
   5. Select the date.
   6. Choose where the waste will be created. This must be an "Inventory" area type.

   Log for an area/room:

   Log for a group:

3. Manage the waste using the Inventory Destruction workflow.

Destroy Plants

In BioTrack plant destruction is a two-step process. When you schedule a plant for destruction, Flourish will hide these plants form the active plant group screen and list. These plants are techincally still "active" in BioTrack. Flourish will mark them as destroyed after the required waiting period. In the interim, the plant can be "unscheduled" and restored to an active status.

Schedule Destruction

1. Select the plants to destroy

   

2. Confirm the Date, enter a Note, and select a Waste Reason.

   

3. Click Schedule to start the waiting period.

Un-schedule Destruction

1. Select the plants that are currently schedule for destruction
2. Use the "Unschedule destroy" menu option

Complete Destruction

This is a final action and can't be undone. Flourish will automatically complete this process after the 72-hour waiting period.

1. Select the plants that are currently scheduled for destruction
2. Use the Destroy Plants menu action to complete this process
3. View the Destroyed Plants in the Inventory > All Plants screen by using the filter for "Dead" plants

🔍 Find and Resolve out of Sync Plants

If a plant is destroyed in Flourish Software but shows as out of sync, it means the destruction did not complete successfully in BioTrack. The plant is considered destroyed in Flourish, but it still exists in BioTrack until the sync is successful.

A successful sync will update BioTrack and mark the plant as destroyed there as well.

1. Go to the Inventory module.
2. Click Plants/All plants.

   

3. Select Plants:Dead from the dropdown to locate any that might have sync issues.

   

4. Use the Sync Status filter to locate "Out of Sync" plants.

   

   

5. Click the red sync status icon to open the Sync Status Detail modal, where you can review the error.
6. Click “Retry” directly in that modal to attempt resyncing.

   

7. View the message.

   

8. Ensure the plant is in sync.